LucidTrac Blog

How to Best Manage Client Expectations

written by Victor Ocasio / victor@lucidtrac.io on Tuesday 11/08/2022
updated on Saturday 02/25/2023 18:17 UTC

Managing client expectations is essential for any business, and it's even more crucial for service-based industries. If you're not careful, misaligned expectations can lead to dissatisfaction, lost business, and a damaged reputation. In this article, we'll explore how to best manage client expectations by breaking it down into two sections: what to do, and what not to do.

How to Best Manage Client Expectations - #LucidTracBlog

Do… 

 

  • Communicate effectively: One of the most critical aspects of managing client expectations is effective communication. Make sure you're clear about what you can and can't deliver, and that your clients understand what they're paying for. Use plain language and avoid jargon, and always respond to client inquiries promptly.

  • Set realistic expectations: It's essential to be honest with your clients about what you can deliver and when. If you're upfront about your capabilities and limitations, your clients will be more likely to understand and accept any delays or changes to the project.

  • Keep clients informed: Regular updates are essential to managing client expectations. Keep your clients informed of the progress of their project and any changes that may affect its completion. This will help them feel more in control and reduce the risk of surprises.

  • Leverage ERP software platforms like LucidTrac: An ERP software platform like LucidTrac can be a valuable tool in managing client expectations. It allows you to keep all communications and interactions as well as offered services in order, which will help ensure that everyone is on the same page.

Don’t… 
 

  • Overpromise and underdeliver: This is perhaps the most significant pitfall when it comes to managing client expectations. If you promise more than you can deliver, you'll set your clients up for disappointment. Be honest about your capabilities and limitations, and you'll avoid this problem.

  • Keep clients in the dark: Not keeping your clients informed is a surefire way to create dissatisfaction. If your clients feel like they're being left out of the loop, they'll start to question the progress of their project and whether they're getting value for their money.

  • Ignore client feedback: Your clients are the best source of feedback on how well you're managing their expectations. If they're not happy, it's essential to listen to their concerns and take action to address them.

  • Neglect to use ERP software  platforms: Not utilizing an ERP software platform like LucidTrac can be detrimental for client management. It makes it more difficult to keep all communications and interactions as well as offered services in order. This can lead to confusion, misunderstandings and ultimately client dissatisfaction.

In Conclusion:  

managing client expectations is essential for any service-based business. By communicating effectively, setting realistic expectations, keeping clients informed, and leveraging ERP software platforms like LucidTrac, you can reduce the risk of dissatisfaction and increase the likelihood of repeat business. On the other hand, overpromising, ignoring client feedback, and neglecting to use ERP software platforms can lead to client dissatisfaction and ultimately damage your reputation. By following the do's and don'ts outlined in this article, you can ensure that your clients are happy and that your business is successful.

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